{ "name": "Automation of leave Message In Slack", "nodes": [ { "parameters": { "httpMethod": "POST", "path": "e7528a4c-64f3-47f6-bead-7c13542b5522", "options": {} }, "type": "n8n-nodes-base.webhook", "typeVersion": 2, "position": [ -20, -140 ], "id": "33703d84-f365-477c-8400-22ad30ecd3b8", "name": "Webhook", "webhookId": "e7528a4c-64f3-47f6-bead-7c13542b5522" }, { "parameters": { "select": "channel", "channelId": { "__rl": true, "value": "C0996UAUG7Q", "mode": "list", "cachedResultName": "newww" }, "text": "={{ $json.Message }}", "otherOptions": { "includeLinkToWorkflow": false } }, "type": "n8n-nodes-base.slack", "typeVersion": 2.3, "position": [ 660, 300 ], "id": "68744f6f-0ac2-4d8f-bc49-4d2072e8b920", "name": "Slack1", "webhookId": "8c2b1ca4-d461-4a2f-a471-8abc0df1cc66", "credentials": { "slackApi": { "id": "Or0jGrk9y9IiMnYI", "name": "CT TEST" } } }, { "parameters": { "rule": { "interval": [ { "triggerAtHour": 9 } ] } }, "type": "n8n-nodes-base.scheduleTrigger", "typeVersion": 1.2, "position": [ 40, 340 ], "id": "52378972-74b4-4ac0-adf7-4ffb7a642070", "name": "Schedule Trigger" }, { "parameters": { "operation": "append", "documentId": { "__rl": true, "value": "13yojVQbhCR31vdg9BJw1maXLFMmdadlpfzo6GW8oXCk", "mode": "list", "cachedResultName": "Leave Notification", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/13yojVQbhCR31vdg9BJw1maXLFMmdadlpfzo6GW8oXCk/edit?usp=drivesdk" }, "sheetName": { "__rl": true, "value": "gid=0", "mode": "list", "cachedResultName": "Sheet1", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/13yojVQbhCR31vdg9BJw1maXLFMmdadlpfzo6GW8oXCk/edit#gid=0" }, "columns": { "mappingMode": "defineBelow", "value": { "Employee Name": "={{ $json.body.name }}", "Message": "=📢 {{ $json.body.name }} is on leave {{ $json.body.leave_date.toDate().format('yyyy-MM-dd') }} ({{ $json.body.leave_type }}). Please reach out to them once they’re back for any pending communication.", "Created At": "={{ $now.format('yyyy-MM-dd') }}", "Leave Date": "={{ $json.body.leave_date.toDateTime().format('yyyy-MM-dd') }}", "Is Sent": "false", "Schedule Date": "={{ new Date(new Date($json.body.leave_date).setDate(new Date($json.body.leave_date).getDate() - 1)).toISOString().split('T')[0] }}\n" }, "matchingColumns": [], "schema": [ { "id": "Sr. No.", "displayName": "Sr. No.", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "Employee Name", "displayName": "Employee Name", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true }, { "id": "Message", "displayName": "Message", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true }, { "id": "Created At", "displayName": "Created At", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true }, { "id": "Schedule Date", "displayName": "Schedule Date", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": false }, { "id": "Leave Date", "displayName": "Leave Date", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true }, { "id": "Is Sent", "displayName": "Is Sent", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true } ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {} }, "type": "n8n-nodes-base.googleSheets", "typeVersion": 4.5, "position": [ 180, -140 ], "id": "0a81b32b-afc7-43bd-8e80-34eec742dfab", "name": "Google Sheets", "credentials": { "googleSheetsOAuth2Api": { "id": "eG4gA0ZHKHJvLk3h", "name": "AJIT" } } }, { "parameters": { "documentId": { "__rl": true, "value": "13yojVQbhCR31vdg9BJw1maXLFMmdadlpfzo6GW8oXCk", "mode": "list", "cachedResultName": "Leave Notification", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/13yojVQbhCR31vdg9BJw1maXLFMmdadlpfzo6GW8oXCk/edit?usp=drivesdk" }, "sheetName": { "__rl": true, "value": "gid=0", "mode": "list", "cachedResultName": "Sheet1", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/13yojVQbhCR31vdg9BJw1maXLFMmdadlpfzo6GW8oXCk/edit#gid=0" }, "filtersUI": { "values": [ { "lookupColumn": "Is Sent", "lookupValue": "false" }, { "lookupColumn": "Schedule Date", "lookupValue": "={{ $now.format('yyyy-MM-dd') }}" } ] }, "options": {} }, "type": "n8n-nodes-base.googleSheets", "typeVersion": 4.5, "position": [ 220, 340 ], "id": "46be0f0c-dd5e-47d4-9136-b308cbc920f9", "name": "Google Sheets1", "credentials": { "googleSheetsOAuth2Api": { "id": "eG4gA0ZHKHJvLk3h", "name": "AJIT" } } }, { "parameters": { "operation": "update", "documentId": { "__rl": true, "value": "13yojVQbhCR31vdg9BJw1maXLFMmdadlpfzo6GW8oXCk", "mode": "list", "cachedResultName": "Leave Notification", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/13yojVQbhCR31vdg9BJw1maXLFMmdadlpfzo6GW8oXCk/edit?usp=drivesdk" }, "sheetName": { "__rl": true, "value": "gid=0", "mode": "list", "cachedResultName": "Sheet1", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/13yojVQbhCR31vdg9BJw1maXLFMmdadlpfzo6GW8oXCk/edit#gid=0" }, "columns": { "mappingMode": "defineBelow", "value": { "row_number": "={{ $('Loop Over Items').item.json.row_number }}", "Is Sent": "true" }, "matchingColumns": [ "row_number" ], "schema": [ { "id": "Sr. No.", "displayName": "Sr. No.", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "Employee Name", "displayName": "Employee Name", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "Message", "displayName": "Message", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "Created At", "displayName": "Created At", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "Leave Date", "displayName": "Leave Date", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "Schedule Date", "displayName": "Schedule Date", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "Is Sent", "displayName": "Is Sent", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": false }, { "id": "row_number", "displayName": "row_number", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "readOnly": true, "removed": false } ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {} }, "type": "n8n-nodes-base.googleSheets", "typeVersion": 4.5, "position": [ 840, 360 ], "id": "7f8975f1-9d4d-42cb-a849-725fe841f7c5", "name": "Google Sheets2", "credentials": { "googleSheetsOAuth2Api": { "id": "eG4gA0ZHKHJvLk3h", "name": "AJIT" } } }, { "parameters": { "options": {} }, "type": "n8n-nodes-base.splitInBatches", "typeVersion": 3, "position": [ 440, 340 ], "id": "5c17c2f9-3ded-424f-aa5c-48c207af1db8", "name": "Loop Over Items" }, { "parameters": { "content": "## Workflow Overview\n\nThis workflow handles leave notifications:\n\n1. **Webhook Trigger**: Appends new leave requests to Google Sheets.\n2. **Scheduled Trigger**: Periodically checks for pending notifications in Google Sheets.\n3. **Loop Over Items**: Processes each pending notification.\n4. **Slack Integration**: Sends leave notifications to Slack.\n5. **Google Sheets Update**: Marks notifications as sent in Google Sheets.\n\nEnsure all credentials are set up correctly for Google Sheets and Slack.", "height": 320, "width": 500 }, "position": [ -660, -100 ], "type": "n8n-nodes-base.stickyNote", "name": "Workflow Explanation", "id": "generated-cc7972c8-0374-4973-ba18-968d2e860a5b" }, { "parameters": { "content": "### Webhook & Data Saving To Sheet\n\n\n- **Webhook**: Initiates the workflow when new leave data is received.\n- **Google Sheets**: Appends the incoming leave request data to the 'Leave Notification' spreadsheet, including employee name, message, creation date, leave date, and sets 'Is Sent' to false initially.", "height": 360, "width": 410, "color": 4 }, "name": "Webhook & Ingestion", "position": [ -60, -340 ], "type": "n8n-nodes-base.stickyNote", "id": "generated-a441b719-f0b1-41d3-8836-2b4965e172cd" }, { "parameters": { "content": "### Scheduled Notification Check\n\n- **Schedule Trigger**: Runs daily at 9AM to check for leave notifications.\n- **Google Sheets1**: Reads data from the 'Leave Notification' spreadsheet, filtering for records where 'Is Sent' is 'false' and 'Schedule Date' matches the current date.", "height": 360, "width": 450, "color": 5 }, "position": [ -80, 160 ], "name": "Scheduled Read & Filter", "type": "n8n-nodes-base.stickyNote", "id": "generated-63149889-60a3-44f0-9c3f-6c3a360e7ae3" }, { "parameters": { "content": "### Process Notifications\n\n- **Loop Over Items**: Processes each pending leave notification retrieved from Google Sheets individually to ensure separate handling for each entry.", "height": 480, "width": 200, "color": 6 }, "type": "n8n-nodes-base.stickyNote", "name": "Batch Processing", "position": [ 380, 40 ], "id": "generated-1ef1ea57-7ad0-4cc9-ae60-05d2a89c8917" }, { "parameters": { "content": "### Send Slack Notification\n\n- **Slack1**: Uses the processed data to send a formatted leave notification message to the specified Slack channel.", "height": 480, "width": 200, "color": 3 }, "type": "n8n-nodes-base.stickyNote", "name": "Slack Messaging", "position": [ 600, 40 ], "id": "generated-48732555-4a5f-464b-8019-8deccc56556c" }, { "parameters": { "content": "### Mark as Sent\n\n- **Google Sheets2**: Updates the 'Is Sent' column to 'true' for the corresponding row in the 'Leave Notification' spreadsheet, ensuring notifications are not sent multiple times.", "height": 480, "width": 180, "color": 7 }, "name": "Update Sheet Status", "type": "n8n-nodes-base.stickyNote", "position": [ 820, 40 ], "id": "generated-4b503b14-8385-4d63-b938-c0aeb9e0ceaa" } ], "pinData": {}, "connections": { "Webhook": { "main": [ [ { "node": "Google Sheets", "type": "main", "index": 0 } ] ] }, "Slack1": { "main": [ [ { "node": "Google Sheets2", "type": "main", "index": 0 } ] ] }, "Schedule Trigger": { "main": [ [ { "node": "Google Sheets1", "type": "main", "index": 0 } ] ] }, "Google Sheets1": { "main": [ [ { "node": "Loop Over Items", "type": "main", "index": 0 } ] ] }, "Google Sheets2": { "main": [ [ { "node": "Loop Over Items", "type": "main", "index": 0 } ] ] }, "Loop Over Items": { "main": [ [], [ { "node": "Slack1", "type": "main", "index": 0 } ] ] } }, "active": false, "settings": { "executionOrder": "v1" }, "versionId": "60a3a966-2e2a-4d97-a229-c7eea8c529cc", "meta": { "instanceId": "efafddee18311adedbf2c57999fc58fea621aaaa17e22321d4e54dfbe25b7bd5" }, "id": "rqfWId6S5Z1b97ky", "tags": [] }