Automate Trello Card Archiving for Inactive Cards
Why Automate Trello Card Archiving?
Trello boards can become cluttered over time with tasks that are no longer relevant. Manually archiving them is time-consuming and easy to forget. By automatically archiving cards inactive for, say, 7 days, you’ll keep your workspace tidy, focused, and efficient.
How It Works: Step by Step
- Trigger Schedule: Use n8n’s Cron node to run daily (or at your preferred interval).
- Fetch Cards: Add the Trello node to pull all cards from your board.
- Check Activity Date: For each card, compare `dateLastActivity` against now minus 7 days using the Function node.
- Filter Inactive Cards: Use the If node to screen cards older than 7 days since last update.
- Archive Cards: Use the Trello API endpoint `PUT /cards/{cardId}/closed` to archive. n8n’s Trello node handles this easily.
- Notify (optional): Add Slack or Email node to alert your team about archived cards.
Tips & Variations
- Custom timeframes: Modify the number of days—for example, archive after 3 or 14 days of silence.
- Label-based exclusions: Skip archiving for cards with certain labels (e.g. “On hold”).
- Two‑step process: First send a reminder, then archive after grace period.
- Reporting: Log archived cards to Google Sheets or email weekly summaries to the team.
Ready to Keep Your Trello Clean?
Get this automation running today and enjoy a streamlined board. Need help or want a custom-tailored flow? We’re here to help!